Whole Brain Blog

Smart Tool: Project Collaboration with Smartsheet

Authored by Megan Cough on May 01, 2013

smartsheetAt The Whole Brain Group, we're always looking for new tools to make managing our work a breeze, and our latest favorite tool is called Smartsheet! Smartsheet is a great project management tool that encourages collaboration with advanced features tailored to project teams. We like to describe it as "spreadsheets on steroids".

Topics: Whole Brain Blog, Smart Tools, basecamp, smartsheet, smart-tools-2, project-management, tools

Hello Bar, Is It Me You're Looking For?

Authored by Jackie Blaida on June 25, 2012

Hello BarBy now you know your business' website is critical for promoting your services, gathering leads, and communicating your messages.

Rather than annoying your visitors with flashing pop-ups, or failing to get their attention with a “contact us” button, try a more effective design and attractive approach with the Hello Bar. This thin, full-width bar appears at the top of your website on all landing pages and contains a tailored call-to-action for your visitors. It doesn’t seem groundbreaking, but this extra “look at me!” component is a great way to give your audience members a new way to engage while you convey and gather valuable information.

Hello Bar at Whole Brain Group website

If you take a look at our site, you’ll notice the orange bar spanning the top of the browser. Over the course of time, this bar contains different take-aways that benefit our visitors and us, as well. The Hello Bar is useful for businesses that want to capture leads, promote blog posts, sell products, get email sign ups, drive traffic, and share social media.

Hello Bar step by step instructionsThe Hello Bar is simple and easy to create. It’s compatible with most platforms and has step-by-step directions for implementing the code. The beautiful thing about the Hello Bar is how easily customizable it is. You are able to modify color, texture, and fonts to fit your website’s current design. This allows the bar to be minimally invasive to your site’s design, while still attracting attention.

The Hello Bar even goes the extra mile by allowing you to monitor its performance and track analytics. You can insert different messages and easily track which one gets the most responses. Not only is it an effective tool for conveying your messages, but its unobtrusive design is also user-friendly. After a visitor has already responded to the Hello Bar, it automatically tucks back into the navigation bar and remains hidden. This useful tool creates quick hello and goodbye engagement.

Is the Hello bar what your website is looking for to convert more website visitors into leads?


Topics: Whole Brain Blog, Design & Usability, Inbound Marketing, Smart Tools, Web Analytics, web-design, internet-marketing, smart-tools-2

12 Things To Do After You've Written a New Blog Post

Authored by The Whole Brain Group on May 22, 2012

The folks over at Unbounce recently shared this great infographic from DivvyHQ outlining the 12 steps any savvy marketer should follow after writing a new blog post!  Best of all, it doubles as a checklist, so you can print it out, laminate it, and keep it by your desk for reference.

Topics: Content Marketing, Whole Brain Blog, Marketing Trends, internet-marketing, Infographics, blogging, seo, content-marketing-2, Social Media, smart-tools-2, marketing, digital-marketing

Bye-Bye Scanner: Digitally Signing Documents with Apple Preview

Authored by Marisa Smith on May 07, 2012

At The Whole Brain Group, we're constantly trying to reduce the amount of paper we use, so signing documents has always been a source of irritation for me. When we send contracts out, I have a digital signature I embed in the document, but when I have to sign a document I didn't produce, the steps are time consuming and paper-wasting:

  • Print the signature page
  • Sign it
  • Scan it
  • Email it back
Not overly complicated, but annoying - and I have to be at my desk in the office to complete these steps.

A more elegant solution for signing documents digitally

Luckily, the most recent version of Apple's Preview program offers an elegant solution: you can use your computer's built-in camera to "scan" your signature on a blank piece of paper, and then insert it into any PDF file.
Signing Documents with Preview: Step 7

Step 8: Save the file and email it!

Since your signature is saved in Preview, the next time you have a document to sign, you only have to follow Steps 6-8!

Armed with only my MacBook, I can now sign documents and keep new business deals moving even when I'm on the road!

Was this tip helpful? Let us know in the comments below!

Topics: Whole Brain Blog, Smart Tools, efficiency, smart-tools-2

Smart Electronic Tools Save Paper on Earth Day and Every Day

Authored by The Whole Brain Group on April 20, 2012

WBG Earth Day Smart ToolsIn honor of Earth Day, here's a recap of three Smart Tools we've adopted here at The Whole Brain Group to reduce paper waste.  Coincidentally, these tools also save you time and effort so you can be efficiency-friendly AND earth-friendly!

Harvest Time Tracking

Are you still using paper time sheets and sending paper invoices? Check out Harvest's online time tracking, invoicing, and reporting tool!
  • Team members enter time through the web interface, mobile app, or desktop app
  • Send invoices electronically to clients via email
  • Clients can view invoices online and pay via credit card
  • Robust reporting gives you insight into where your team's time is going so you can correct inefficiencies
Now, instead of collecting paper time sheets and sending out paper invoices via snail mail, we have 100% time tracking compliance, and we collect payments much more quickly from clients. Read more about Harvest Time Tracking.

Bidsketch Online Proposals

Are you still printing out proposals and collecting paper signatures on contracts? Check out the online proposal creation tool, Bidsketch:
  • Develop custom proposals in minutes
  • Collaborate with team members
  • Mix and match content, fees, and designs
  • Send proposals electronically to clients
  • Get faster turnaround with electronic signatures
Since adopting Bidsketch, we’ve saved hundreds of hours, our statements of work are more consistent and professional, and we no longer dread the proposal-writing process. Read more about Bidsketch Online Proposals.

The Resumator

Are you still printing out and filing multiple copies of resumes, writing samples, evaluations, and other supporting documents during your hiring process? The Resumator can help you centralize your recruitment process electronically to reduce paper waste and save buckets of time:

  • Post positions on an online job board
  • Easily circulate job postings via social media
  • Collect resumes & other applicant information electronically
  • Evaluate and file candidate information online
  • Collaborate with other members of the hiring team - delegate tasks, send correspondence, and more!

Before we found The Resumator, hiring was one of the most paper-wasting processes in our company. Now our hiring process is earth-friendly, and we can spend our time attracting top talent instead of shuffling paper!


Next Steps:

Topics: Whole Brain Blog, Smart Tools, earth-day, bidsketch, resumator, harvest, smart-tools-2

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