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Whole Brain Blog

Why Your Company Needs More Meetings

Authored by Marisa Smith on October 27, 2014

Why Your Company Needs More MeetingsIf you had to identify, in one word, the reason why the human race has not achieved, and never will achieve, its full potential, that word would be “meetings.”Dave Barry

Meetings are indispensable when you don't want to do anything.John Kenneth Galbraith

Meetings get a bad rap, and deservedly so—most are disorganized and distracted. But they can be a critical tool for getting your team on the same page.Justin Rosenstein

Which one of these thoughts is not like the others? Hint: It’s the one that’s actually true!

Topics: Business Growth, Efficiency, EOS Entrepreneurial Operating System, Business Strategy

Bye-Bye Scanner: Digitally Signing Documents with Apple Preview

Authored by Marisa Smith on May 07, 2012

At The Whole Brain Group, we're constantly trying to reduce the amount of paper we use, so signing documents has always been a source of irritation for me. When we send contracts out, I have a digital signature I embed in the document, but when I have to sign a document I didn't produce, the steps are time consuming and paper-wasting:

  • Print the signature page
  •  
  • Sign it
  •  
  • Scan it
  •  
  • Email it back
Not overly complicated, but annoying - and I have to be at my desk in the office to complete these steps.

A more elegant solution for signing documents digitally

Luckily, the most recent version of Apple's Preview program offers an elegant solution: you can use your computer's built-in camera to "scan" your signature on a blank piece of paper, and then insert it into any PDF file.
Signing Documents with Preview: Step 7

Step 8: Save the file and email it!

Since your signature is saved in Preview, the next time you have a document to sign, you only have to follow Steps 6-8!

Armed with only my MacBook, I can now sign documents and keep new business deals moving even when I'm on the road!

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Topics: Whole Brain Blog, Smart Tools, Efficiency

Smart Tool: The Resumator Streamlines & Centralizes our Hiring Process

Authored by The Whole Brain Group on October 03, 2011

Getting the right people to join your team is tough when you're a small company. You probably don't have a dedicated HR person, and it can be cost-prohibitive to use a head hunter or recruiter to manage things for you. At The Whole Brain Group, we're in the same boat, and conducting a search for a new "brainiac" is something we all pitch in on.

Topics: Whole Brain Blog, Smart Tools, Efficiency

Smart Tool: Harvest Time Tracking Improves our Efficiency

Authored by Marisa Smith on September 19, 2011

Time tracking, invoicing, and tracking payments are some of the most important activities in a growing company's cash flow and bottom-line, but it's also a pain in the you-know-what.  In the early days, we used a spreadsheet for time tracking, and Quickbooks to create invoices and track payments.  But as we grew we found ourselves wondering where all of our time was going (hint: more people means more communication and internal projects), and found that our old methods were not scaling very gracefully:

Topics: Whole Brain Blog, Smart Tools, Efficiency, Harvest

Smart Tool: Bidsketch Speeds up our Proposal Process

Authored by Marisa Smith on September 10, 2011

Back in the "old days", the Whole Brain Group proposal process involved duplicating the last one we wrote, renaming it, and making some edits in Word. This worked great with only one person doing business development, but now that we've grown things have gotten a lot more complicated!  The number of proposals we're writing has multiplied, and so has the number of people who need to be part of the process. Our old "copy and edit" approach quickly started to cause problems:

Topics: Whole Brain Blog, Smart Tools, Efficiency

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