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4 Critical Things You Need to Delegate to a Virtual Assistant in 2016

December 22, 2015 by Marisa Smith
Found in: Efficiency, Entrepreneurship, Gmail, Leadership


I used to think of an executive assistant as a luxury that only high-powered CEOs in large companies could afford. It seemed silly to pay someone to do something I could do myself, and I figured that it would take more time to explain what I needed than to do it on my own. But as our marketing agency grew, I realized that delegation is not a luxury—it's a necessity

Why Your Company Needs More Meetings

October 27, 2014 by Marisa Smith
Found in: Business Growth, Efficiency, EOS Entrepreneurial Operating System, Business Strategy, syndication

Why Your Company Needs More MeetingsIf you had to identify, in one word, the reason why the human race has not achieved, and never will achieve, its full potential, that word would be “meetings.”Dave Barry

Meetings are indispensable when you don't want to do anything.John Kenneth Galbraith

Meetings get a bad rap, and deservedly so—most are disorganized and distracted. But they can be a critical tool for getting your team on the same page.Justin Rosenstein

Which one of these thoughts is not like the others? Hint: It’s the one that’s actually true!

Bye-Bye Scanner: Digitally Signing Documents with Apple Preview

May 07, 2012 by Marisa Smith
Found in: Whole Brain Blog, Smart Tools, Efficiency

At The Whole Brain Group, we're constantly trying to reduce the amount of paper we use, so signing documents has always been a source of irritation for me. When we send contracts out, I have a digital signature I embed in the document, but when I have to sign a document I didn't produce, the steps are time consuming and paper-wasting:

  • Print the signature page
  • Sign it
  • Scan it
  • Email it back
Not overly complicated, but annoying - and I have to be at my desk in the office to complete these steps.

A more elegant solution for signing documents digitally

Luckily, the most recent version of Apple's Preview program offers an elegant solution: you can use your computer's built-in camera to "scan" your signature on a blank piece of paper, and then insert it into any PDF file.
Signing Documents with Preview: Step 7

Step 8: Save the file and email it!

Since your signature is saved in Preview, the next time you have a document to sign, you only have to follow Steps 6-8!

Armed with only my MacBook, I can now sign documents and keep new business deals moving even when I'm on the road!

Was this tip helpful? Let us know in the comments below!

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Smart Tool: The Resumator Streamlines & Centralizes our Hiring Process

October 03, 2011 by The Whole Brain Group
Found in: Whole Brain Blog, Smart Tools, Efficiency

Getting the right people to join your team is tough when you're a small company. You probably don't have a dedicated HR person, and it can be cost-prohibitive to use a head hunter or recruiter to manage things for you. At The Whole Brain Group, we're in the same boat, and conducting a search for a new "brainiac" is something we all pitch in on.

Smart Tool: Harvest Time Tracking Improves our Efficiency

September 19, 2011 by Marisa Smith
Found in: Whole Brain Blog, Smart Tools, Efficiency, Harvest

Time tracking, invoicing, and tracking payments are some of the most important activities in a growing company's cash flow and bottom-line, but it's also a pain in the you-know-what.  In the early days, we used a spreadsheet for time tracking, and Quickbooks to create invoices and track payments.  But as we grew we found ourselves wondering where all of our time was going (hint: more people means more communication and internal projects), and found that our old methods were not scaling very gracefully: